It’s much more than just a search engine these days, but the data Google gleans from its users’ search history and other activities is still central to the company’s continued success.

Collecting and using other people’s information is Google’s bread and butter, providing it with the ultimate advertising commodity – the ability to target specific people – and effectively funding the many ‘free’ services the company offers.

In its privacy policy, Google says «we use the information we collect from all of our services to provide, maintain, protect and improve them, to develop new ones and to protect Google and our users».

But that’s only half the story. It’s also using your data to boost the effectiveness of its own business. The more user data it has, the more accurately it can target adverts – and the more powerful it becomes.

Google has tried to address privacy concerns by providing more transparency on how and why it uses people’s data, and by inviting users to view and control this information. The trouble is, there are dozens of different settings scattered around various web pages and devices. In this section, we’ll point you straight at the Google settings you need to change.

Your search and web activity

You probably won’t be too shocked by the fact that Google stores and uses data from your web searches. Even still, viewing everything the company has recorded about your web activities (by signing in with your Google account) is quite an eye-opener.

Your activity is shown as a vertical timeline and, depending on how many Google-related tools, services and devices you use, you could be presented with a list of not only every Google search you’ve performed, but also every site you’ve visited in Chrome, every route you’ve planned in Google Maps, every Android app you’ve ever used and more besides, all stretching back years.

Erase your Google search history by choosing the date range, then clicking delete

Thankfully, My Activity lets you control how much of this data Google stores. You can search for specific items or scroll back through your history to find something you want to delete. Click an item for more details, then click the three vertical dots button in the pop-up windows and click Delete, then click Delete again to remove the item from your history.

Alternatively, you can delete data in bulk by clicking the three vertical dots button in the top right-hand corner of the main page and selecting ‘Delete activity by’. Here, you can select the date range and the Google service (Search, for example) you want to delete data for from the drop-down menus, and click Delete, then Delete again. Or, if you want to get rid of the whole lot, select ‘All time’ and ‘All products’ from the menus.

To stop Google tracking your searches (and your browsing activity if you use Chrome), head here, turn off the blue slider, then click Pause.

Your location history

Google keeps track of your movements in the real world, as well as the online one. It follows you when you’re signed into your Google account, and you’re carrying your phone or tablet at the same time.

You can view your location history by signing into your Timeline. Select a date from the drop-down menus in the top left corner.

To stop Google tracking your location click the Pause Location History button at the bottom of the page, then click Pause in the window that pops up. Keep in mind that this won’t turn off the built-in location-tracking abilities of any devices you use.

For example, if you use an Android phone, you may also wish to tap Settings, ‘Security & location’, then Location and either completely switch off ‘location tracking’, or tap ‘App-level permissions’ and disable it for individual apps.

Tick this box, then click ‘Delete Location History’ to permanently erase it

Disabling location tracking won’t delete any previous location activity that Google has recorded. To do this, click the small dustbin icon to the lower right of the Timeline page’s main map image. In the window that appears, tick the box next to ‘I understand and want to delete all Location History’, then click Delete Location History. This will permanently delete your location history – neither you nor Google will be able to get it back.

Bear in mind that disabling location tracking and deleting your location history may affect the functions of some Google services. For example, Google Now, which answers your spoken queries, will no longer be able to provide you with information or suggestions based on your location.

Your personal interests

Rather creepily, Google builds a list of things you like (and don’t like), based on your search and YouTube activity. It uses this to create a profile that lets advertisers target you. Google claims this is to «make the ads that you see more useful to you».

Disable personalisation adverts by clicking the blue slider, then selecting Turn Off

To see what Google thinks your interests are, head here and sign in with your Google account. Scroll down to the ‘Topics you like’ and ‘Topics you don’t like’ headings. You may find these are eerily accurate. You can click the X to delete individual likes and dislikes, and add new ones (click ‘+New Topic’), should you wish.

Alternatively, you can completely turn off targeted advertising by clicking the blue slider to the right of the Ads Personalisation heading, then clicking Turn Off.

Your gender and birthday

Like many sites and services, Google asks for sensitive details – including your age and gender – when you sign up for an account. The difference is that Google may share some of this information openly, unless you tell it not to.

Head here and look under ‘Gender, date of birth and more’. If you see a green globe icon next to any of the information shown here, that means it’s shared publicly – anyone can see it when they look at your Google profile.

Select ‘Private’ to stop people seeing personal info on your Google profile

To change this, click the globe icon and select Private. Even then, Google will continue to use your gender information to «provide more relevant, tailored content you might be interested in, like ads» unless you change yet another setting.

Go to this page and scroll down to ‘Your profile’. Click the pencil icon next to Gender and select ‘Rather not say’. Be aware that choosing this will also stop Google tools and services from referring to you as either male or female.

Your voice

If you use the Google Now assistant, or any of the company’s Home smart speaker products, then recordings of your voice may also be among the data stored about you on Google’s giant servers.

Like most voice-controlled assistants, Google Now and Google Home work by learning and accessing all kinds of personal data, so you should avoid using them if you want to avoid Google’s tentacles. Deleting or blocking access to your data effectively renders them next to useless.

To check for and delete any existing voice recordings Google might have, head here and click in the Search box at the top. Make sure ‘All time’ is selected under ‘Filter by date’, then untick ‘All products’, tick ‘Voice & Audio’ and click the Search (magnifying glass) icon. Click the three dots button in the Search box, then click ‘Delete results’, Delete.

Your devices

Remove devices from Google’s history so it no longer knows what you use

As well as tracking you and your activities, Google likes to keep a record of the devices you’ve used to access its services – not just Android devices but Windows PCs, iPhones and more. It might be less invasive than some of the other data the company keeps on you, but you may still wish to delete devices you no longer use – if you’ve lost your phone and you want to block access to your Google account from it, for example.

To do so, sign in here, then click ‘Device activity & security events’ on the left. Now click Review Devices, click the device you want to delete and click the Remove button.

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Every business, no matter how small, relies on collaboration to get the job done. Ideas need to be generated, honed and perfected. Projects need to be defined, scoped, managed and evaluated. Clients – and staff teams – need to be listened to and worked with.

There are two key imperatives for effective collaboration: Pairing ‘many-to-many’ communications (like a real conversation) with the need to bypass hierarchies and old ideas about who can and can’t participate.

Combining these two gives an organisation the highest chance of getting the best ideas, while encouraging everyone to contribute means people feel valued rather than sidelined out of the important decisions.

New lines of communication

Technology is very good both of these, but it has to be implemented well to achieve them – that means picking the right product for your needs. For example, Casual Dining Group has ditched email for its staff communications, and instead uses Workplace by Facebook, a platform that supports collaboration in businesses that don’t necessarily have a traditional infrastructure in place.

“Crucially, this has allowed us to connect all of our workers, regardless of their job title or location,” Celia Pronto, Chief Customer and Digital Officer at Casual Dining Group, tells Cloud Pro. “For a restaurant business, where many employees don’t have an email address, this is critical.”

This has created benefits for the business – it has “fostered a healthy sense of competition, created a space to share best practice and garnered an openness and awareness of wider business aims,” says Pronto.

Similarly, Tinypulse, an anonymous platform for interacting with employees through questions, cheers, suggestions and direct messages has helped PR Agency NeoPR engage better with its staff.

Neo PR’s director, Gemma Spinks, told us: “Since implementing this tool we have seen increased collaboration between teams on subjects that may not have otherwise been addressed. Staff morale is also greatly improved as people feel they have an official forum to raise, discuss and share concerns they, or other team members may have.

She adds that using these types of collaborative tools “allows everyone in the team, not just the line managers, to recognise and highlight good work, successes or general pleasantness in the office.”

The workspace is evolving

In a traditional office environment, using collaborative technology often goes hand in hand with a physical reconfiguration of the workspace.

One approach that’s growing in popularity is ‘huddle rooms’ – in many ways a reaction to open plan offices which typically lack places to sit and chat. Huddle rooms have comfy seating and tables to work at, and, most importantly, are loaded with tech – big screens for video calls, interactive whiteboards, conference call setups. This makes them ideal for including remote workers who can join by voice, video and screen share.

This approach isn’t just for businesses. At Guy’s and St Thomas’ NHS Foundation Trust there is now a state-of-the-art Cancer Centre, a huddle room equipped with screens and communications equipment. This allows cases to be discussed in a secure environment, medical documents and files to be viewed, and conversations to be had with colleagues who may be at other hospitals.

Professional services company PwC has taken the concept of the huddle room one step further with its new ‘Delta Room’. Located at its office in Paris, it’s fitted with multiple large format, gesture-controlled screens that can capture information in real-time, as well as wireless audio and a mix of desk and sofa style seating. It’s an open-plan meeting space that allows people to move around freely while collaborating – and of course, it can include remote participants.

Not constrained by time and space

Collaborative technologies really come into their own when they allow people to defy time and space, and come together to pursue projects wherever they happen to be. Achieving this doesn’t necessarily require lots of futuristic looking equipment or fancy features. Often it is just about having access to shared working space.

For example, when taxi booking service mytaxi rebranded to incorporate Hailo, it needed to establish a new brand identity with a small team spread between London, Dublin, Hamburg, and Barcelona – all within four months. It needed its team to be able to work together, yet remain flexible to meet tight deadlines.

The team worked in Dropbox Paper, a shared document development system, for all elements of the project from creating strategy documents to mock-ups with feedback and wireframes. The task was so big that Gary Bramall, Chief Marketing Officer at mytaxi describes it as “…the marketing equivalent of raising the Titanic with a tiny team”

Pushing at an open door

What all of these examples show is that collaborative technology can be futuristic (like gesture responsive screens) or more traditional (like Dropbox Paper), but it can’t be exclusive or restricting. Closed door meetings are dwindling in favour of open collaboration, and the idea of having to be present in person to join in a discussion is a thing of the past.  

The cutting-edge, like PwC’s Delta Room, is all about democratising and inclusion. Whatever we see next in collaborative tech, it’s likely to push further that already open door.

Image: Shutterstock