NetDocuments today announced their 13.1 release. This latest release contains more than 20 new and updated features, including document delivery via a secure link and a new search engine.
Available for the first time with this release, Secure Document Delivery enables public sharing of documents without loss of content control. Users select the documents they wish to deliver, and NetDocuments generates a secure URL for each document to be sent to multiple email addresses. This feature offers users a number of security and control options, including the ability to:
- Password-protect the viewing of documents
- Set document permissions, including the ability to download documents
- Set a predetermined expiration date, after which the URL will no
longer be active
- Lock the original version of the document in NetDocuments, thereby
prohibiting any changes to be made to the delivered document
Previously, third parties could only gain access to documents stored in NetDocuments by obtaining a username and password through a client portal. The Secure Document Delivery feature also improves collaboration and adds increased functionality to the suite of SEC-, FINRA- and HIPAA-compliant content management features.
As part of the 13.1 release, the NetDocuments’ NDSearch, an enterprise-class search platform embedded in NetDocuments and available to all users, now relies on the SolrTM search engine to power its functionality across 750 million documents for its global customer base in 140 countries.
Solr’s open source enterprise platform provides NetDocuments with the flexibility to adjust search functionality to meet customer needs. All previous search features remain available, including search analysis filters, find similar, dynamic filters and saved search. With Solr, users will enjoy quicker display of items in workspaces and other search result lists, an improvement in productivity made possible by Solr’s ability to index metadata for documents significantly faster.
“Collaboration has always been a main pillar of our company, and the new document delivery tool, which was highly requested by our customers, provides the easiest way for our customers to work with someone outside their organization while maintaining complete control of their documents,” said Leonard Johnson, vice president of marketing and product management at NetDocuments. “Our users have always valued our powerful search tool, and switching to Solr not only provides them with a superior search experience, but gives us greater customization and scalability as we near the billion document mark.”