Cloud file service provider Egnyte has launched a Smart Reporting and Auditing service which promises to impose order on the way content is created, edited, viewed and shared.

The service is currently exclusive to Egnyte customers who want visibility and control over their organisation’s entire content life-cycle, whether files are in-house or in the cloud. The rationale is to help companies stop wasting money on the multiplication of effort involved when multiple versions of the same file exist across the diaspora of in-house systems, private and public clouds.

The promised returns on investment in these cloud services, the company says, are lower costs, less risk and higher productivity through visibility. Cost savings are promised on reducing bandwidth consumption, minimised support issues and less wasted employee time. Risk will be minimised, according to Egnyte, as fewer files will be leaked out of the organisation and suspicious activities – both internally and externally – can be highlighted. Visibility improvements will boost productivity by speeding the progress of projects and the prevention of unchecked document replication and mutation, which leads to multiple teams working on multiple different versions of the same project.

Companies and vendors have still not cracked version control yet, said one analyst, and the cloud will only make the task more complicated.

“Content is at the core of just about every business process today, but users are accessing files across multiple devices, anywhere, any time,” said Terri McClure, senior analyst at the Enterprise Strategy Group. “It is entirely too costly and there is simply too much data.”

Solving the big data analytics problem will be increasingly important, said McClure.

Devcon Construction, the largest general contractor in Silicon Valley, has used the service on trial to track confidential design plans and blueprints. “It gives complete visibility on how the files are shared and accessed, so we can effectively manage desktop and tablet device workflows out in the field,” said Joe Tan, director of IT at Devcon Construction.

The cloud service now makes detailed file analytics and insights possible, claimed Isabelle Guis, chief strategy officer at Egnyte. “It’s critical for businesses to optimise file infrastructure and protect against potential threats,” she said.